The e-IRGSP6 work plan has been designed to accomplish the objectives of the project in an efficient and effective way. Overall, the project has four work packages, which are subdivided into tasks. The horizontal work packages WP1 and WP4 deal with project management and dissemination, respectively. Furthermore, WP4 will take care of the liaison with stakeholders. Work package WP2 provides secretarial support including the organisation of e-IRG delegates meetings, open e-IRG workshops and other outreach events. Work package WP3 supports the policy-oriented activities of e-IRG. The number of Work Packages has been kept as small as possible with minimal overlap in tasks in order to reduce project overhead. Through the engagement of most partners in more than one work package, knowledge and information exchange across the whole project is guaranteed. The partners of the consortium appointed a leader and co-leader for each work package, except work package WP1, which is lead by the project coordinator.
WP1 – Project Management provides efficient, effective and timely overall management and coordination of the project. WP1 supervises the progress of all other work packages and their tasks, mitigates unexpected risks by eventually initiating corrective actions, and manages the resources of the project. WP1 organises an effective internal communication within the project and stimulates a coherent and consistent approach across the tasks. WP1 is responsible for timely communication with the European Commission.
WP2 – Secretariat provides the core secretarial services to the e-IRG Chair, the e-IRG Executive Board, the delegates, the advisory board and for the internal communications of the support project. The secretariat keeps minutes of all e-IRG and e-IRGSP6 meetings, produces reports of the e-IRG workshops and outreach events, and manages the mailing lists and the content of the e-IRG website. WP2 assists the hosting country of the EU presidency with the organisation of the delegate meetings and the workshops and other outreach events.
WP3 – Policy Support supports the creation of all policy documents of e-IRG towards the implementation of EOSC and EDI and beyond. This includes White Papers, Roadmaps, Recommendations, Working Group and Task Force reports, Guidelines Documents or other more specific documents with relation to the overall e-Infrastructure landscape. Support for publication and dissemination will be provided by WP4. WP3 will closely follow the e-Infrastructure developments in EOSC, EDI/EuroHPC and beyond, gathering relevant information at national and European levels. The aim of these information-collecting activities is to provide background information to the delegates and to the policy document editors and also provide reference in- formation to produce contemporary documents.
WP4 – Dissemination, Liaison and Communication reaches out to external stakeholders and creates awareness of the activities of e-IRG. A major task for WP4 is the dissemination of e- IRG's policy documents. WP4 further produces information material and disseminates it both directly, through a dedicated website, and at European and international events. WP4 maintains the e-IRG social media activities and provides the e-IRG workshop reports. Furthermore WP4 provides support for the liaison between e-IRG and ESFRI and other e-Infrastructure and research infrastructure initiatives and stakeholders.